Application Process

PROPOSED 2022 PB dates coming soon.


IMPORTANT NOTE: the rules  changed in 2019/20

Last year we made changes to the Participatory Budgeting program.  The goal is to encourage more small projects to be able to get funding, while making sure schools and others can still get funding for needed playground and park improvements.

We also wanted to see if there was an appetite to set aside some money for smaller projects that do not have a not for profit to advocate for the investment for me to use at my discretion.

The consensus was to change the program so that:

  • Big projects would be able to apply for $13,000, and voters would have to vote for three large projects on their ballot.
  • A small project category would be created for projects needing $5,000 or less, and voters would ALSO have to vote for three small projects.
  • $54,000 will be distributed via the PB vote.  The balance will be available for the Councillor after the 2020 election.


Please join the Facebook Event here: tbd


  • Complete the Fund Request Form (download the request form here.)
  • Include a Letter of Request from your not for profit Community Group or organization including a description of the project and the benefit to the community.
  • Submit your application to Lucille Walsh in Councillor Mason’s Office. Lucille’s email is or you can call her at 902-490-2012 if you have any questions.
  • Our goal is that any project that goes to be voted on is completed and ready to submit to HRM Finance as soon as the vote is complete.  All projects must have all paperwork ready, signed and submitted prior to the vote!
  • Mail or courier can be sent to Lucille Walsh –  Council Support Office, PO Box 1749 Halifax, NS B3J 3A5


  • Each organization may only submit one project per year.
  • We must have evidence that a previous project is complete before an organization can apply for more funds.
  • Please provide proof that your organization is registered with the Registry of Joint Stocks as a Society or NFP Coop. (how to do this is in our FAQ)

Friday April 24, 2020 midnight

To be eligible for this program, you must be a not-for-profit community group or organization – or be partnered with one.

You should know in advance that all HRM policies and guidelines must be met. There are a bunch of rules that help define what can and can’t be funded, you can read the HRM District Capital Policy here.

Organizations are eligible to receive funds from only one HRM grant program in any one fiscal year – Eg. Festivals and Events, Trains Capital Grants, or Community Grants.

Be sure to contact staff in advance to ensure your project is eligible and your form is complete.

Read the list of past projects here.